Career Opportunities

Summary

an important position in the company, in terms of the responsibilities and duties the assistant performs. reporting to general manager (gm)

Qualification and Skills

• excellent written and oral communication skills. dealing with people of diverse backgrounds and industries.
• must be an initiator in taking responsibilities within reason.
• must have skills in setting priority and managing work pressures.
• attention to detail and record keeping is an essential requirement of the assistants’ job.
• skilled in computer related functions of 365, ms office, and other software (i.e., gss, xero)
• must be familiar with internet browsing, group messaging, emails, and webex and/or zoom meetings.
• knowledge of basic math and bookkeeping practices and principles.
• skill in record retention and accounting records

Duties

• maintaining the “up to date” list of approved contacts
• verify and/or compares documents, forms, applications, or other materials for accuracy, completeness, grammar, and format.
• compose routine correspondence and memoranda in accordance with instructions.
• collect, sort, batches, alphabetizes, codes, and/or assigns numerical order various documents for filing, storage, and processing.
• keep logs and records of telephone calls, clients or tourists served, and types of services provided.
• monitoring and order(s) office supplies
• answers and receives telephone calls.
• data entry and loads necessary information into the software programs.
• must type 60 wpm.
• thrives in a busy environment.
• calm and collected under pressure.
• experience with handling high volume data entry with strong detail
• excellent customer service skills
• ability to adapt and multi-task.
• reliable, efficient, organized.
• demonstrates a “can do” attitude.
• able and willing to lift up to 25lbs.
• vision, corrected to at least 20/40 (snellen chart std)
• filing documents as per the requirements of the office managers or updating files and registers related to the attendance and work of the staff.
• retrieves records, associates with request(s) or inquiries, and routes to proper person/staff.
• maintains and makes necessary adjustments to various records and logs such as journals, payroll/time reports or property records.
• sort(s) documents and posts “debits/credits” to proper accounting accounts, balance entries, and makes necessary corrections, when needed.
• prepares forms or encodes materials for data entry.
• prepares, checks, invoices, requisitions, and other documents for processing; encodes and obtains approval when necessary.

Requirements

• one (1) to three (3) years accounting related experience; or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• must be fluent in microsoft systems (365, ms word, excel, powerpoint, outlook, etc.)
• experience in an accounting based software programs (global shop, xero, qbs)
• must be a punctual, reliable, trustworthy, highly organized multi-tasker.
• motivated self-starter.
• positive attitude and a team player.
• excellent oral and written communication skills.
• good computer skills.
• minimum of 2 years’ experience working as a front desk receptionist.

Work Week

monday thru friday, 6:30am to 3:00pm, (with occasional saturdays)